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      Run Payroll
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        Contents

        Run Payroll

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          Article summary

          Running Payroll in Steelhead is quick and easy. Start by approving employee hours.

          Approve Employee Hours

          1. Open the Timesheets Dashboard from the Workforce Section of your Steelhead Homepage.
            Screenshot 2025-02-14 at 12.29.38 PM.png

          2. Before running Payroll, you must first approve employee hours.

          From the Timesheets landing page, click the Payroll Period drop-down.

          3. Select a Payroll Period.

          4. Click the drop-down next to a User's name to see more details.

          5. Click the pencil to edit the Timesheet segment for that User.

          6. Edit as desired, then click SAVE.

          7. You can Approve All employee hours with the click of one button:

          8. Or approve employee hours individually:

          9. Add or remove Users, add any necessary Comments, then click APPROVE.

          All employee hours that have been approved for a given pay period will then show up within Payroll.

          Payroll Notifications

          Note: The current Payroll period is not automatically displayed until a User clocks in or out. Otherwise, it can be set up manually.

          For Users who have "Admin: Payroll" or "Write: Payroll" permission enabled, Payroll status is visibly tracked by notifications on the Steelhead Homepage:

          Picture1.png

          The notifications alert you to whether Payrolls are Not Started, Draft, Pending, Processing, Partially Paid, Paid, or Failed. The status reflects the soonest pay schedule due date.

          Hovering over the status with your cursor reveals which pay period is referenced:

          Picture1.png

          The alert hover dialog will also show the status of other scheduled payrolls:

          Picture1.png

          Run Payroll

          1. Click the Payroll tab on the left, then select the Pay Period Date and Pay Day
            Payroll Step 1.png

          2. Click the arrow to expand the details for each employee
            Payroll Step 2.png

          3. When ready, click RUN PAYROLL button.
            Payroll Step 3.png

          4. Click START PAYROLL RUN
            Payroll Step 4.png

          5. Click the arrows to expand employee information
            Payroll Step 5.png

          If any last edits are needed, we recommend closing the Payroll window and entering the information where necessary. For example if employee hours were wrong, go back to Timesheets and enter correct employee hours. This way you have a better tracking history of why changes were made. You do have the option to also edit any amounts here in the Payroll window.

          1. Click Preview Payroll once you're done editing.
            Payroll Step 6.png

          2. You may click through the tabs here to see Pay Breakdown, Taxes, Hourly Breakdown, Post-Tax Deductions, and Benefits information.
            Payroll Step 7.png

          Here you can see the Taxes information. When ready, click Submit Payroll.
          Payroll Step 8.png

          1. Payroll status will switch from Draft to Pending.
            Payroll Step 9.png

          2. You will have a short window of time after submitting the payroll where you will still be able to click Reopen Payroll and make further changes. Check controls this window, as they will be debiting funds from your account and distributing them to your employee accounts.
            Payroll Step 10.png

          Payroll FAQs

          What is the best practice for fixing Payroll data after a Payroll run? If an employee's pay was short, do I add additional pay to the next run? What if they received extra pay?
          Typically mistakes in Payroll are adjusted on the following Payroll period. You can also run an off-cycle payroll. If pay was mistakenly high, use "Additional Earnings" (Additional earnings can be negative, but the total earnings cannot). If pay was low, simply include the missed Timesheet Segment/PTO on the next run.

          What is the time window to make edits after clicking 'Submit' in payroll?
          Check has a limit of one hour to reopen Payroll, but it cannot be reopened after the approval deadline.

          Can we adjust tax rates on different earning codes/types such as bonuses or commissions?
          Steelhead does not support differing tax rates on Payroll at this time.

          What is pay rate offset on earning codes/labor codes?
          Some employers offer a premium on wages for certain duties. For example, someone who usually works as a Masker might receive an additional $10/hr offset when working shifts as a Painter.

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