Accounts Receivable
- Print
Accounts Receivable
- Print
Article summary
Did you find this summary helpful?
Thank you for your feedback
The Accounts Receivable system in the Accounting module is the place to review payments due from your customers, send them statements, enter payments received, and deposit funds to your bank accounts. You can access links to sales order, invoicing, and payment history from individual bank transactions.
Here's how to get started:
- From the Invoicing dashboard in Steelhead, click the A/R Sync icon next to the invoices you'd like to send to Accounts Receivable.
The red notification dot lets you know that an invoice has not yet been sent to A/R.
2. Double check your Journal Entry Date, AR Account, and Income Account selections, then click FINALIZE.
3. Click A/R to jump into Accounts Receivable.
4. Click "Preview Statements."
5. Select your Customer, Statement Type, Start Date and End Date.
6. Scroll down and click GENERATE STATEMENT.
7. Change the Email Subject if desired and add some body text to the email, then click SAVE + SEND.
8. If you choose Open Balance when you preview statements, you can see the current invoices that customer has yet to pay. Click GENERATE STATEMENT to email them to your customer.
9. Personalize the Email Subject and Body as desired.
10. When you receive a payment, go into the A/R tab and click RECEIVE PAYMENT next to the line item, or at the top of the page.
11. Select Customer, fill in the Reference Number, select a Destination Account, and select a Journal Entry Date.
12. Select the Invoice Lines Mode checkbox to see each invoice separated into line items.
13. Click the arrow next to any amount to mark it paid.
Click UPLOAD FILE to add an attachment such as a scanned check or a note from your customer.
14. Upload your file or take a photo, then click SAVE.
15. Click SAVE to save the payment information.
16. To create a bank deposit, click on A/R > Payments, then select checkboxes next to any payments that will be deposited and click CREATE DEPOSIT.
17. Select the Date of the deposit, the Bank Account, and fill in your Reference Number. Click SAVE.
18. Once your bank shows the transaction has cleared in your account, click on Bank Accounts and select the account where the funds were deposited.
19. Click the Link icon to match your records to the bank transaction, then click MATCH. You can select the left or right arrows if you have multiple similar transactions. Matching the bank transactions to your invoices provides deep traceability in Accounting.
20. Everything is directly connected. You can follow the bank transaction back to its origin in order to see what original sales orders were associated with particular payments you received. Click on the transaction's ID number.
21. Click the Deposit Number.
22. Click the A/R Payment Number.
23. Click the Invoice Number.
24. Here you can see the Invoice information.
25. Scroll down to see the flow from the Bank Transaction all the way back to the Invoice, Items and Sales Order Line.
Was this article helpful?